Full Job Description
Title: Office Manager
Purpose: The office manager is employed by the Session on the recommendation of the Human Resources Committee and the Pastor; to provide secretarial and administrative services to the Pastor, professional church staff, and members fulfilling their voluntary duties and assignments.
Accountability: The office manager is accountable to the Pastor as head of staff.
1. To maintain the church office, equipment, and supplies.
2. To provide clerical duties for the Pastor, staff, and volunteers, including but not limited to:
Produce Worship bulletins, special activities flyers, inserts, and announcements
Produce Church Newsletter (i.e. The Open Door), posting on website
Weekly church deposits
Church related correspondences and special emails and mailings to members
Mail sorting and distribution
Maintenance of church members and day school families contact information
Church financial data entry into QuickBooks
Memorial card and letters of acknowledgement and register
3. To provide administrative duties for the Pastor, staff, and volunteers, including but not limited
Order special music publications for Chancel Choir
Order church related printed material for Sunday School, etc.
Placement of all invoices and receipts in pending payment file; mail signed checks
Maintain master calendar of church events
Maintain wedding file and requests
Maintain and oversee the Assistance Fund (i.e. Good Samaritan Fund)
Distribute all accounts payable checks; file AP invoices and check stubs
Report property problems to the Property Committee; call appropriate companies for
Utilize the skills and interests of members who volunteer in the church office
4. To provide receptionists functions, including but not limited to:
Make calls as directed
Welcome and assist those who come into the church office
Relay questions and information to appropriate persons
5. To function as liaison between the church staff, members, and others as required, including
the Day School staff.
6. To assist the Session:
Assist the Clerk of the Session in maintaining the Session minutes and register
Assemble and distribute Session packets, including all pertinent committee minutes,
Session minutes, Session agenda
7. To fulfill other secretarial-related duties as assigned.
Relationships: The church office manager relates to the Pastor, staff, Day School families, and members in performance of duties.
Qualifications for Church Office Manager:
Committed to maintaining confidentiality
Demonstrate clerical and administrative skills
Be adept at using computer programs, especially skilled in the use of Word and Publisher
as well as QuickBooks, and other church database programs
Be able to work with volunteers
Be flexible in working with a variety of people
Be a committed Christian
Be able to work without constant supervision
Be a non-member of Glen Leven Presbyterian Church
Experience in working in a church office as employee or volunteer is preferred, but not
Benefits: Benefits are limited to the employer’s half (1/2) of Social Security and time off as scheduled by the Personnel Policy of Glen Leven Presbyterian Church regulating paid holidays, vacation, sick leave, etc.
Schedule: Part Time, Monday through Friday, 8:00 AM until 12:00 PM.
Evaluation: Performance reviews will be conducted annually by the Human Resources Committee with the assistance of the Pastor as head of staff.
Send resume and relevant information to Glen Leven Presbyterian Church, 3906 Franklin Road, Nashville, TN 37204 or email to Rev. Mark S. Bryan, Ph.D. at firstname.lastname@example.org. For further information call 615 298-5549.