Full Job Description

Title:  Office Manager 

Purpose:  The office manager is employed by the Session on the recommendation of the Human Resources Committee and the Pastor; to provide secretarial and administrative services to the Pastor, professional church staff, and members fulfilling their voluntary duties and assignments. 

Accountability:  The office manager is accountable to the Pastor as head of staff. 

Responsibilities:

1.  To maintain the church office, equipment, and supplies. 

2.  To provide clerical duties for the Pastor, staff, and volunteers, including but not limited to:

            Produce Worship bulletins, special activities flyers, inserts, and announcements

            Produce Church Newsletter (i.e. The Open  Door), posting on website

            Update Website

            Weekly church deposits

            Bill Payment

            Church related correspondences and special emails and mailings to members

Mail sorting and distribution

Maintenance of church members and day school families contact information

Church financial data entry into QuickBooks

Memorial card and letters of acknowledgement and register 

3.  To provide administrative duties for the Pastor, staff, and volunteers, including but not limited

      to:

            Order special music publications for Chancel Choir

            Order church related printed material for Sunday School, etc.

            Placement of all invoices and receipts in pending payment file; mail signed checks

            Maintain master calendar of church events

Maintain wedding file and requests

Maintain and oversee the Assistance Fund (i.e. Good Samaritan Fund)

Distribute all accounts payable checks; file AP invoices and check stubs

Report property problems to the Property Committee; call appropriate companies for

repair/maintenance

Utilize the skills and interests of members who volunteer in the church office

 

4.  To provide receptionists functions, including but not limited to:

            Answer phones

            Answer emails

            Make calls as directed

            Welcome and assist those who come into the church office

            Relay questions and information to appropriate persons 

5.  To function as liaison between the church staff, members, and others as required, including

      the Day School staff. 

6.  To assist the Session:

            Assist the Clerk of the Session in maintaining the Session minutes and register

            Assemble and distribute Session packets, including all pertinent committee minutes,

Session minutes, Session agenda 

7.  To fulfill other secretarial-related duties as assigned.

 

Relationships:  The church office manager relates to the Pastor, staff, Day School families, and members in performance of duties. 

Qualifications for Church Office Manager:

            Committed to maintaining confidentiality

            Demonstrate clerical and administrative skills

            Be adept at using computer programs, especially skilled in the use of Word and Publisher

as well as QuickBooks, and other church database programs

Be able to work with volunteers

Be flexible in working with a variety of people

Be a committed Christian

Be able to work without constant supervision

Be a non-member of Glen Leven Presbyterian Church

Experience in working in a church office as employee or volunteer is preferred, but not

required 

Benefits:  Benefits are limited to the employer’s half (1/2) of Social Security and time off as scheduled by the Personnel Policy of Glen Leven Presbyterian Church regulating paid holidays, vacation, sick leave, etc. 

Schedule:  Part Time, Monday through Friday, 8:00 AM until 12:00 PM. 

Evaluation:  Performance reviews will be conducted annually by the Human Resources Committee with the assistance of the Pastor as head of staff. 

Send resume and relevant information to Glen Leven Presbyterian Church, 3906 Franklin Road, Nashville, TN 37204 or email to Rev. Mark S. Bryan, Ph.D. at rabbimsb@yahoo.com.  For further information call 615 298-5549.